Scanning & Document Management Solutions for Healthcare Practices
D2Xchange offers reliable, cost-effective document imaging and electronic content management software solutions for healthcare practioners including hospitials, physician offices and community mental health centers.
While the adoption of electronic medical record (EMR) helps to reduce paper by creating electronic client records, there is still an enormous amount of paper that comes into a client’s chart in the form of progress notes, signed treatment plans, disclosures, proof of insurance, advanced medical directives, court records, photocopied ID cards, etc.. These paper-based records are filed throughout a treatment center and couriered between offices presenting a risk for confidential information being lost, misplaced, seen and/or taken by unauthorized parties — each a clear HIPAA violation.
Those were the circumstances that drove the Arapahoe Douglas Mental Health Network (ADMHN) to integrate their EMR system with a document management software we recommended. ADMHN has achieved a 31% improvement in productivity for administrative employees by providing the ability to match electronic client records with imaged, hardcopy documents and clinical records that require signatures.
“I don’t know how we functioned before our EMR and Document Management system. It’s the source of our productivity and makes a world of difference. I have been doing this for 35 years and I can tell you that it has revolutionized our business.” HRIA , Health Records Information Manager
Improve Chart Access & Practice Workflow
Our healthcare industry clients have found that they can instantly improve chart access and practice workflow by scanning paper-based documents and making them accessible via a centralized, electronic document repository to their entire staff regardless of their location.
D2Xchange’s solutions for Health Care can help you accomplish your document scanning goals in one of two ways:
- We can provide document scanning and/or back file conversion services to image client records and other hardcopy documents.
- We offer scanning software and hardware, as well as training and customer support services to assure your investment is well-leveraged.
Our software and hardware can support:
- Decentralized scanning – scanning that takes place at the point of client intakes
- Centralized scanning – scanning that takes place in one or a handful of departments
We can time our services to either:
- Digitize records before you select an EMR system
- Work with you to integrate our document management software with your EMR system
To assure that we have the right policies and procedures in place to properly handle confidential client information, D2Xchange has undergone and successfully completed consecutive SAS 70 Type II audits, the first in November 2008 and the second in November 2009. A SAS 70 audit validates that a service organization has completed an in-depth audit of their control activities, which include controls over information technology processes.
Simplify Your Path to Electronic Records
D2Xchange offers several choices to assist health care organizations with simplifying electronic records management. One option is to provide our customers with solutions that bridge electronic record adoption — starting with document management prior to implementing an EMR system.
Once your paper files are imaged, our Document Management software system gives you a cost-effective solution to secure, store and manage documents across your organization. From client patient records to accounting documents to HR and payroll files, we can help you automate work flow, eliminate paper and storage woes and generate a rapid return on investment (ROI).
Another option is to help our health care customers integrate their EMR systems with our non-proprietary document management image repository. This empowers customers to match electornic client records with imaged, hardcopy documents and clinical records that require signatures.
We help our clients make the path to electronic records easier to navigate by eliminating long-standing barriers to electronic records and EMR adoption for small and medium organizations. We offer financing options to minimize up-front and out-of-pocket expense.
Learn more in this case study, featuring FMRS, a busy mental health center serving the residents of Southeast West Virginia.